A Few Tips To Reduce Powerpoint File Size
July 13th, 2010 | Author: admin
A Few Tips To Reduce Powerpoint File Size
Greta Williams has a large PowerPoint slideshow which weighs about 26MB and he is looking for ways to compress the PowerPoint file and share it as an email attachment.
Before finding methods to resolve this problem it is essential to know why PowerPoint file size would grow so large and then take actions to compress it. Through analysis we find that one obvious reason is that there are many highresolution images and photographs in the presentation.
Regarding this problem the following paragraphs will list some tips to help reduce the size of PowerPoint presentations.
1.Use compressed graphics file formats to reduce the size of PowerPoint
There may be many images in graphic formats like bitmap .bmp in your PowerPoint presentation. The suggestion is to open bitmap image with a program that converts images and save the image in one of the following graphic file formats: jpg gif tif wmf. Once your image has been saved under another format you can reinsert it into your slide. If you do this for all your images your presentation will be much smaller and it will run smoothly and fast.
2.Save your presentation a second time to reduce the size of PowerPoint
Open your presentation go to File 2003/Office Button 2007 gt;gt; Save As and give it another name. Then click Save.
Doing this you will have a second presentation that often is smaller than the original copy. This is because PowerPoint usually stores lots of redundant information such as earlier drafts and previous used images. Once you save it as another file the unnecessary redundant information would be purged.
3.Choose Email 96 ppi output to reduce the size of PowerPoint
Picture Tools gt;gt;Format gt;gt; Compress Pictures gt;gt; Options gt;gt; Target Output gt;gt; Email 96 ppiFor PowerPoint XP and 2003 rightclicking the image gt;gt;Format Picture gt;gt; Compress gt;gt; Web/Screen
This would change all the pictures used in your presentation to an optimal size.
4.Insert a hyperlink instead of inserting an object to reduce the size of PowerPoint
When you insert an image you have the option to insert it either as an embedded object or as a linked file. By inserting it as a linked file means it will not become a part of the final presentation file. But you should always make sure that the linked file is with you and in the computer where you will run the presentation. Otherwise the hyperlink wont be working.
Insert gt;gt; Picture gt;gt; From File gt;gt; Select the image you want to insert gt;gt; Click the little down arrow besides Insert gt;gt; Link to File
The tips above are only the basic steps for reducing the size of a PowerPoint. In tip4 hyperlinks wouldnt work if the computer where the presentation will be played is not connected to Internet thus lots of inconvenient you may confront with.
In order to quickly and effectively compress your presentation to a minimum converting the PowerPoint presentation to video with a thirdparty tool such as Acoolsoft PPT2Video Converter will be a good choice. And it is especially suitable for the presentations that contain lots of pictures. By doing so the file size could be reduced to up to 90.
Besides the advantage of reducing file size converting your PowerPoint presentation to video also has many other benefits:
1.Enable you to view your PowerPoint presentations without the need of MS PowerPoint. Windows Media Player would be OK.
2.Podcast PowerPoint slide show to iTunes or your own blog for sharing.
3.Show your PowerPoint presentations on YouTube Google Video etc.
4.Review PowerPoint presentations on iPod/iPhone/Pocket PC.
5.Create mp4 video and view PowerPoint presentation on TV.
About Acoolsoft PPT2Video Converter:
It is an allinone PowerPoint to video converter. With only 3 clicks you can convert PowerPoint presentations to video formats such as MPEG AVI MP4 WMV MOV 3GP with high quality.
Screenshots:
Recommended video settings:
Resolution: 640 * 480
Frame Rate: 20fps
After you have used the methods above your PowerPoint presentation should now be light and more manageable. Its now your time to share it with others and enjoy the fun that PowerPoint brings to you.
About the writer:nbsp;nbsp;Alexbear is an expert in Elearning who concentrated to give you the best solution of PowerPoint to Video and PowerPoint to DVD also include some tips and tricks which will make your life and work easier. Want to learn more about PowerPoint to Video and PowerPoint to DVD visit the website now: http://www.ppttovideo.com/
c Copyright Alexbear. All Rights Reserved Worldwide.
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